Announcing Zoho One 25: A Reimagined Operating System for the Modern Business

If you’ve been thinking about upgrading your technology stack, this might be the right moment. Zoho One 25 brings a wave of improvements shaped by real user feedback, continuous refinement, and a vision to simplify the entire business ecosystem. With a refreshed unified experience, stronger admin controls, enhanced security, and a brand-new set of tools, Zoho One is stepping into its next era.

A Fresh Outlook for a Changing Business World

Five years ago, digital transformation was the headline. Companies focused on improving efficiency and automating routine work. Today, businesses are navigating a world where AI evolves every week, reshaping how teams function and how decisions are made.

But the big question remains: How do you adapt and grow without overwhelming your systems or your people?

If the pandemic taught us anything, it’s that businesses with strong communication systems are the ones that stay steady. Now, as the tech landscape shifts again, Zoho One has been redesigned—after years of research and development—to help you stay ahead with confidence.

What’s New in Zoho One 25

✔ Unified, intuitive navigation

✔ Smoother workflows and improved dashboards

✔ Centralized admin and integration management

✔ Stronger authentication and security controls

✔ A more thoughtful mobile experience

✔ Five brand-new apps that expand what Zoho One can do

Introducing Spaces: A Smarter Way to Navigate

Spaces create structured, distraction-free work zones within the platform—while still keeping everything connected. Zoho One now includes three Spaces:

• Personal Space – for your private tools, shortcuts, and apps.

• Organization Space – where company-wide apps and utilities live.

• Functional Space – for department-level operations like sales, HR, finance, or marketing.

Switching between contexts is smoother, faster, and more natural—almost like having different desks for different types of work.

To try Spaces:Open Zoho One → Click your profile → Select Try Spaces UI.A guided walk-through will help you settle in.

Three Core Update Areas

1. User Experience

2. Admin Controls

3. Security & Compliance

Let’s explore each of them.

1. User Experience Enhancements

A great interface is one you barely notice—because everything simply works the way you expect. The Zoho One 25 update brings that smoothness to the forefront.

Dashboard 2.0

Dashboards now come with richer widgets, multiple layout formats, and more flexible customization. Whether you're checking sales figures, HR metrics, or marketing performance, you can tailor the dashboard to display what matters most in your day.

Quick Nav

With Z + space, you can jump to apps, launch actions, or open shortcuts instantly. It’s like having a private express elevator that takes you exactly where you want to go—no waiting, no extra clicks.

Action Panel

Hit the calendar icon on the top navigation bar, and you’ll find everything you need to stay on track:

• Tasks

• Events

• Reminders

• Approvals from multiple apps

No more chasing notifications or digging through apps—your daily priorities stay in one place.

Zia Hubs

Inside Zoho WorkDrive, Zia Hubs can read your uploaded files and instantly summarize content, extract key points, answer questions, and reference source documents. It’s a powerful way to cut through information overload.

Ask Zia

A unified AI assistant that can pull insights from across all Zoho applications. Ask a question in plain English, get answers backed by secure data access—and take action without switching apps.

2. Admin Enhancements

Admins get a much smoother and more unified experience in Zoho One 25.

Unified Domains

Manage domain verification, DKIM, SPF, email authentication, and mailbox hosting from a single place. Once a domain is verified, it syncs across all Zoho apps—no repeated setup.

Centralized Integrations

All Zoho-to-Zoho and third-party integrations now sit in one central panel. Admins can assign and configure integrations for teams based on roles or permissions.

Identity Connect

Zoho One now supports migration from systems like Microsoft Entra ID and Active Directory, making onboarding far simpler for organizations already using those platforms.

Smart Offboarding

When a user leaves, the system guides admins through transferring ownership, reassigning reportees, removing access, and managing integrations—all in one structured flow.

3. Security and Compliance

Security has taken a major leap forward in Zoho One 25.

Audit Logs

Track every key action in real time, including:

• Login activity

• Module updates

• User imports

• App installations

• Role and permission changes

• Profile edits

Audit logs help pinpoint issues quickly and strengthen governance.

Anomaly Detection

Think of this as your system’s security alarm. It spots unusual behavior—failed logins, odd access patterns, repeated MFA resets—and lets you act instantly.

Conditional Access Policies + RADIUS

You can now enforce access rules based on:

• Location

• IP address

• Device type

• OS platform

RADIUS support adds network-level authentication for Wi-Fi access.

Flexible Authentication Modes

Customize authentication rules, set MFA options, and design password policies tailored to your workflows.

New Apps Inside Zoho One

Zoho One continues to grow, and the 2025 update adds five powerful new apps:

1. Vani

A visual collaboration platform with infinite canvases for planning, mapping, brainstorming, and AI-powered content generation.

2. Zoho Thrive

A customer engagement and loyalty tool that helps businesses create reward tiers, track customer advocacy, and enhance retention.

3. Zoho LandingPage

Create high-converting landing pages without coding. Build, test, optimize, and integrate directly with your CRM and marketing tools.

4. Log360 Cloud

A security monitoring solution that brings together real-time log analysis, dark-web scanning, threat detection, and compliance reporting.

5. Zoho RPA

Automate repetitive work using digital robots that mimic human actions. Capture workflows using screen recording and turn them into automated sequences.

Zoho One Mobile App

Zoho One now fits neatly into your pocket. The mobile app allows you to:

• Review dashboards

• Join meetings

• Approve requests

• Search with Zia

• Access role-specific tools

It’s designed for a fast, on-the-go experience.

Switching to the New Version

The new UI, updated icons, refined navigation, and improved workflow rhythm are designed to make your daily work feel smoother. These enhancements give you more control over your data and help you personalize your experience even further.

Everything—from Spaces to dashboards to integrations—works together to make sure all your apps stay perfectly aligned.

A New Era for AI and Entrepreneurship

The transition to Zoho One 25 is free, and your feedback continues to power Zoho’s next steps. Try the new Spaces interface, explore the upgrades, and discover a refreshed experience crafted for the future of business.

FAQs

1. Will Zoho One’s price change?No—everything in this update is included at no additional cost.

2. Are these features available globally?Yes, the updates are available to all regions.

3. How do I enable Spaces?Existing users can switch from the profile menu → Try Spaces UI.New users get Spaces by default.

4. Do I need to migrate my data?No migration is required.

5. Why were Spaces introduced?To provide a cleaner, more structured navigation system that adapts to your workflow.